Finance & Administration Division

This is subdivided into sections. Some of the sections have been separated into units:

 

  1. General Services Section
    The following units fall under the General Services.
    • Estate Unit
    • Transport Unit
    • Security Unit
  2. Legal Section
    This Section is responsible for all legal issues pertaining to CAGD.
  3. Personnel
    The Personnel/Administration performs the following:
    • Transfer/Posting

    Promotion/Upgrading
    • Processing of Retirement Benefits
    • Processing of Loans, Haulage Claims and Transfer Grants
    • Welfare
    • Correspondence/Registry
    • Update of Records
    • Correction of Personal Data
    • Disciplinary Action
  4. Records Section
    The Records Section provides information about staff to officers who need them for their work. Officers are provided with records and information on personnel pensions, leave, interdictions and other salary related issues. It also acts as the primary custodian of CAGD's records and thus ensures that the Department complies with nationwide standards for maintaining, retrieving and giving out of personnel information to those who need them.
  5. Training Section
    The Controller and Accountant-General is by the civil servants training policy to ensure that staff  possess the relevant knowledge, skills and attitudes to ensure the requisite promptness and efficiency in the performance of their duties which should ultimately lead to the attainment of the Mission of their MDAs.
    • Induction
    • Counseling
    • Promotional Examinations:
    • Study Leave
  6. Budget
    The Unit organizes and solicits estimates from all the sections at the headquarters and the ten (10) regions to enable it to consolidate  all the inputs into one budget volume for  inclusion into the national data. Other activities include the following;
    • Preparation of the Department's Accounts
    • Preparation of the Department's Revenue and Expenditure Statement
    • Preparation of the Department’s Expenditure Returns
    • Review of the Department's Activities vis-a-vis Budget Estimates
    • Authorization of Expenditure
  7. Procurement
    The Procurement Unit exits to facilitate the implementation of the requirements of the Public Procurement Act 663. The Unit generally provides a cost effective, timely and transparent procurement of goods and services and also ensures that the department complies with the tenets of the law. It also seeks to advise management and stakeholders on the best practices available.
  8. Stores
    This section  undertakes a number of activities including, Certifying stores receipt voucher based on quantities supplied and received with reference to contract award letters. The provision of annual report on purchases and issuance of value books to management. And Supervising storekeepers and taking control of stores etc.
  9. Treasury
    The treasury   section receives and registers payment vouchers and commits all purchase orders and  checking of payment vouchers for payment  among others
  10. Public Relations
    The Public Relations Section provides a client-focused, transparent, timely and a cost- effective financial management service to the government and the public. The following are units under the client service section
    • Protocol Unit
    • Client Service Section (CSS) unit
    • Call Centre Section (CCS) unit